PURCHASE CARD PROGRAM ASSESSMENT
How well is your purchasing card program designed to identify and respond to risk?
Purchasing card programs make purchasing more efficient, but effective oversight depends on more than policy alone. Take this structured assessment to consider how governance, controls, transaction review, accountability, and continuous improvement work together across your program.
Take this five-minute snapshot to consider how governance, policy, transaction visibility, documentation, follow-up, and continuous improvement work together across your purchasing card program. No transaction data is required.
Approximately 5 minutes · No transaction data required · Designed for finance, purchasing, internal audit, and program leaders
What do you receive?
After submitting your responses, you can request a brief discussion with a Gradient professional. We will use your responses to highlight apparent strengths, potential design opportunities, and questions worth exploring at no cost to you.
Strong programs connect policy, activity, and accountability
Purchasing card information may be spread across bank data, ERP or general ledger, policies, cardholders, departments, reviewers, and approvers.
Limited time and fragmented information can make it difficult to identify where attention is needed or determine whether exceptions are resolved consistently.
The assessment provides a structured starting point for leadership, Finance, Purchasing, and Internal Audit & Risk Support to consider existing practices, surface discussion areas, and identify where stronger oversight may be useful.
Governance & Accountability
Roles, ownership, separation of duties, escalation, and leadership oversight.
Transaction Controls & Documentation
Receipts, business purpose, account coding, approvals, reconciliation, records retention, and supporting documentation.
What the assessment explores
Policy & Program Design
Allowable and prohibited use, spending limits, restricted categories, exceptions, and documented program requirements.
Monitoring & Exception Resolution
Split purchases, duplicate charges, restricted activity, sales tax, unusual timing, declined attempts, and documented follow-through.
Cardholder Administration & Training
Card issuance, acknowledgments, training, program changes, termination procedures, and ongoing expectations.
Data & Continuous Improvement
Program trends, recurring patterns, risk prioritization, targeted training, control updates, and performance improvement.
Take the Purchasing Card Program Assessment
Answer each question based on your organization’s current documented program design and established procedures. If you are unsure, select the response that best reflects your current understanding.
Having trouble viewing the assessment? Open it in a new window.
Please do not submit card numbers, account credentials, transaction files, confidential allegations, or other sensitive financial or personal information through this assessment. Information submitted will be handled in accordance with Gradient Solutions’ Privacy Policy.
PURCHASING CARD INTELLIGENCE
Every transaction, analyzed. Every risk, prioritized.
Purchasing Card Intelligence brings available card-processor and ERP or general-ledger data into a repeatable oversight process, cleanses merchant information, evaluates transactions against configured policies and program rules, surfaces priority detection items, and supports attributable, time-stamped review and approval.
Gradient professionals work alongside Finance and Purchasing teams to interpret patterns and strengthen controls, training, accountability, and program performance.
INTERNAL AUDIT & RISK SUPPORT
Independent insight for stronger controls and oversight
Gradient supports public-serving organizations through outsourced and co-sourced internal audit, risk assessments, operational and internal-control reviews, special projects, data-supported audit work, and practical recommendations.
A professional engagement can help leadership move beyond self-assessment when a deeper review of control design or operating effectiveness is needed.